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Volunteer

Volunteering is an essential part of the club.  Volunteering is a great way for anyone to see a bike race up close, get to know other club members and to find out what the club is about.  All Primary members are required to volunteer for two events in the current year.  Your volunteer deposit will be refunded at the end of the year if you have fulfilled your volunteer obligations.


Signup for club races & WNS here.

Descriptions of Volunteer Positions

RACE ORGANIZER
  • Get familiar with the race course
  • Coordinate volunteer placement
  • Arrange for prizes (if required)
  • Arrange for any extra safety precautions and instructions
  • Ensure safety equipment (vests, first aid kit, etc.) is available
  • Ensure timing and results recording equipment is available
  • Ensure that rider numbers are available (if required)
  • Ensure any course markings required are available
  • Arrange for course clean up before departure
  • Arrange for notifications and details of the race to be posted on the web site and by e-mail - this includes canceling the race due to weather or lack of participation
  • Coordinate awards ceremony at the end of the race
  • Ensure results are posted on the web site and by e-mail
REGISTRATION
  • Arrive at the race meeting site one hour before race time
  • Ensure that there are registration and waiver forms
  • Ensure that rider numbers are available (if required)
  • Ensure that a waiver form is completed by each rider
  • Collect race entry fee (if required) plus $5 for insurance coverage for all non-club members
  • Assign numbers to each rider (if required)
  • Complete a sign on sheet with riders name, category and number on it
  • Provide a copy of the sign on sheet to the Starter
STARTER/TIMERS
  • Arrive at the race meeting site at least 30 minutes before race time
  • Start race at the advertised time
  • Ensure that race instructions are made before the start
  • Ensure that more than one stopwatch or other timing device is started at the start
  • Record the start times for each Category for mass starts and for each rider for an ITT. This should include any staggered starts and what the stagger is.
  • Take splits and/or arrange for them when necessary
  • Record finish times and correct for any offsets
  • Provide tabulated results to the Race Organizer for awards presentation and publishing
CORNERS/TURNS
  • Arrive at the race meeting site at least 30 minutes before race time
  • Ensure that corners and turns are marked with cones and/or flags
  • Ensure that gravel and other debris is removed from the turns and corners
  • Take split times when requested
  • Ensure riders make turns and corners safely when vehicle traffic is present
  • Check rider numbers and order of passing
  • Deliver markers back to the Race Organizer and ensure the area is left clean
SOCIAL
  • Arrive at the race meeting site at least 30 minutes before race time
  • Arrange for refreshments when necessary
  • Arrange for meeting place if a building is required
  • Ensure that the meeting site and start location are left in clean condition